Choosing Your Meeting Facilities and Conference Centres
If you're planning to hold a corporate meeting or a conference
you need to find an event venue that has the proper facilities to
handle absolutely all of your needs. Most event venues you will
find will have facilities, services, and possibly event catering
- Work luncheons
Many conference centres and event venues will also host a wide
type of other events, such as weddings, testing and exam centres,
and much more. This shows flexibility, but make sure that the
conference or meeting facilities you're considering are not
hosting meetings and conferences as an extra income stream,
when they really specialize in something different, like weddings.
You want to source a venue that will ensure that your corporate
event exudes professionalism and leaves a lasting impression on
Comparing pricing between different venues can be a time
consuming process, because so much of it depends on the specifics
of your event. And different facilities will have different pricing
structures. Some might have a hall rental charge, while some will
only have a price "per head."
The easiest way to get pricing is to compile everything you need
and email event directors in your area with a request for a quote.
Be detailed in your RFP, because you want to ensure that you get an
accurate price and an accurate account of what the venue facilities
are able to provide.
Even though you've sent your exact specification, you might
still have to discuss things over with the venues. How will they
arrange the tables? Do they have any other suggestions for hosting
your meeting or corporate special event? Good corporate venues will
work with you so that your event can be as spectacular as possible.
You should be able to sit down one on one with an event planner or
event manager to work out exactly how you can pull off the perfect
corporate event, conference, or tradeshow.
Food and food catering is one of the elements that people always
remember about corporate meetings and conferences. Many
meeting facilities provide cold snacks or sandwiches, but you might
have different needs. Perhaps you'd like to break up the sizeday
with a nice sit-down lunch. Many meeting facilities
and conference centres will be able to accommodate this,
but you need to confirm this before booking.
Take a look through the venue's catering menu to see what they
provide. Ask them how much it can be customized. If you have very
specific types of catering services you're after, keep that in
mind. Ask if the venue is able to accommodate your needs. If
perhaps you need specifically Italian catering, for example, you
don't necessarily need an Italian catering company. You just need
to make sure that the catering company you are using is able to do
it, and to do it well.
The Hellenic Meeting and Reception Centre offers Ottawa
conference rooms and meeting facilities and corporate meetings
facilities. We have completely customizable corporate packages
available to give you ideas to plan and host the perfect special
event, whatever your needs are.